Material Receipt & Material Issue

How do you track the materials received by suppliers as samples? Or how do you track materials received by customers for repair?

This can be easily done with the ‘Material Receipt’ and ‘Material Issue’ options in ‘Stock Entry’ in ERPNext.

Material Receipt: Used for receiving incoming materials. For example, when a supplier sends samples to you, it can be recorded via the Material Receipt option in Stock Entry. The items are added to the specified target warehouse mentioned in the Stock Entry. This transaction will increase the inventory levels.

Steps to Create a Material Receipt

1. Navigate to the “Stock Entry” list and select “Add Stock Entry”.
2. Choose “Material Receipt” from the drop-down list.
3. The “Target Warehouse” field will be automatically filled if previously specified. Ensure it is correct.
4. Select the items received from the supplier and specify the quantity.
5. The amount will be automatically calculated after fetching the basic rate.
6. Save and Submit the stock entry

Material Issue: Used for issuing materials to individuals inside or outside your business. For example, after inspecting the samples received from the supplier, if you return the samples back to them, it can be recorded via the ‘Material Issue’ option in ‘Stock Entry’. The items are taken from the source warehouse mentioned in ‘Stock Entry’.

Steps to Create a Material Issue

1. Navigate to the “Stock Entry” list and select “Add Stock Entry”.
2. Choose “Material Issue” from the drop-down list.
3. The “Source Warehouse” field will be automatically filled if previously specified. Ensure it is correct.
4. Select the items to be issued and specify the quantity.
5. The amount will be automatically calculated after fetching the basic rate.
6. Save and Submit the stock entry

By following these steps, you can efficiently manage the movement of materials and maintain accurate inventory records.